Terms & conditions of contract relevant to conferences, meetings & training

(hereinafter referred to as 'the event'). 

Before completing our booking form please telephone us to make sure we can accept a booking for the date and time of your event. 

If you wish, Brynich staff will be pleased to meet you to discuss your arrangements. 

Please complete the booking form showing any special arrangements and return it with your deposit (the cost of the venue hire, any extra's will be invoiced at a later date) made payable to ‘Barn at Brynich’. A deposit can be made by card or BACS. Deposit reference should include meeting date, name of company hiring room  for the payment if using BACS. 

Please use the following details for BACS payments: 

Sort Code: 08-92-50 Account No: 62026394 Account Name: Barn at Brynich 

Payment of balance: We will invoice you for the balance of your bill following your event. Your balance can be paid by BACs transfer, in cash, cheque or by credit card beforehand or on the day. 

Please telephone us to confirm numbers and menu choices as soon as possible. If you want to change your booking, please telephone us and confirm any alterations in writing. Changes are only considered definite once received in writing. Any changes to numbers or food choices within 7 days may result in you being charged for the original numbers. If the numbers to be catered for should fall below the minimum on which our prices are based we reserve the right to charge for the number originally agreed at the time of booking. 

Cancellations & alterations by the client  

The deposit is non-refundable.

Period of notice given (counting the day of your event as 0 days) 

Total cancellation: 

includes reductions in the numbers to be catered for and changes to menus etc: 

• With more than 14 days notice you will not be charged for the original number of delegates.
• Within one week of your event we reserve the right to charge you for the original number of delegates booked for.

Covid-19:

Where your meeting is prevented from going ahead due to restrictions related to Covid-19 we will endeavour to postpone your meeting without you incurring the loss of the full deposit paid. We do reserve the right to retain part of the deposit in the event that an outright cancellation related to Covid-19 restrictions occurs.

Price Guarantee 

The management wishes to point out that, whilst every effort will be made to maintain the current prices they may be subject to alteration.  Please note that we do not pay commission to booking agencies. 

Use of the premises 

1. Brynich Leisure has statutory obligations which are incumbent upon The Barn relating to Liquor Licensing, Fire Regulations, Health & Safety and others. It is therefore the obligation of the clients and their guests to comply with these requirements and to follow directions by staff at The Barn in relation to these obligations.

2. Consumables (e.g. food and beverages) must be as supplied only by The Barn unless otherwise previously agreed.

3. Clients and their guests shall not act in an improper disorderly manner. They shall also leave promptly at the appropriate time and comply with reasonable demands of the staff. If your guests do not leave promptly you may be charged an additional hourly staffing rate.

4. Any damage caused during the course of the event will be charged and be payable as part of the final payment.

Cancellation by Brynich Leisure

The event may by cancelled by Brynich Leisure should any of the following circumstances occur.

1. The insolvency of the clients. In this instance Brynich Leisure will not refund any advance payments.

2. Failure to pay deposits and instalments as required will result in the cancellation of the contract. In this instance Brynich Leisure will not refund any advance payments.

3. Any other circumstances which, in the sole opinion of Brynich Leisure, would lead to the reputation of The Barn being damaged or damage being caused to the property. In the event of cancellation for this reason, Brynich Leisure will refund any advance payments subject to costs, and therefore absolve themselves from any future liability.

In all instances cancellations must be made in writing and will be effective on the date it is received by Brynich Leisure.

General 

1. The client shall be liable for any loss or damage to the property of Brynich Leisure, its patrons or any item within all buildings and grounds.

2. Brynich Leisure will take all reasonable steps to fulfil its obligation in respect of any event, to the best of its ability and in accordance with the details provided, but it reserves the right to provide alternative services of at least the equivalent standard and at no additional cost to the client.

3. Notwithstanding the above terms and conditions, Brynich Leisure will not be liable for any failure to perform its obligations to the client in whole or in part as a result of any of the following circumstances:

(a) Strikes or industrial action

(b) Flood

(c) Act of God

(d) Fire

(e) Civil commotion

(f) Failure of service

(g) Pandemic

4. Brynich Leisure reserves the right to add any new or additional tax imposed by lawful authority, which was not known at the time the contract was made.